Do you enjoy creating an inviting and organized workspace while taking care of the little details that make a big difference? Want to make a real impact on a team’s daily success?

Then we're the perfect place for you!

At Helin we are shaping a better world by upgrading the present! We created a game-changing SaaS platform for managing edge devices on industrial assets, boosting efficiency, safety, and sustainability. With this, our clients in marine and energy sectors accelerate the energy transition and save billions at the same time.

Intrigued? Excited? Want to know more?

We are a team of 65+ people from 30+ different nationalities, ages ranging from 19 to 60+ and we work based on 4 core values:
1. Kind and driven teamwork - you will ​be a key player in our team
2. Collaborative growth - we grow as team and expect you to grow as professional
3. Courage to innovate - we are free to try the newest things
4. Trust in progress - every evolution is part of this revolution

What you’ll do
We are looking for two part-time office managers to become part of our team. As our Office Manager (part-time), you will be the first point of contact for our team, visitors, vendors, and customers. You’ll be the person who makes everyone feel at home while helping us maintain an inspiring, efficient, and welcoming workplace. In this role, you will:

• Be the driver of our office vibe: Our kitchen is what brings us together any time of the day, so you make sure that it is well stoked, inviting, and ready. You manage the daily lunch for everyone at the office.
• Be the face of the office: Welcome visitors, support team members, and represent our culture with kindness and professionalism.
• Manage office operations: Ensure meeting rooms are ready, office supplies are stocked, and the environment is tidy and organized.
• Oversee facilities: Maintain relationships with cleaning services, suppliers, and the landlord, ensuring the office remains a comfortable place to work.
• Create community: Coordinate fun team events, cultural lunches, and celebrations to keep the team connected and engaged.
• Support logistics: Manage mail and shipping, and handle arrangement for trainings, off-site meetings, and (international) travel.

Who are you?

Honestly, we don't even need to spell out this role for you. You live and breathe it. What clicks with our team is someone who has high-energy, is positive, flexible, resourceful and solution driven, can team up with diverse stakeholders, can organize, multi-task, keep the overview and control, and gets things done. Someone who gets a kick out of driving team spirit. Someone who leaves a mark!

Next to that you:

1. Are a resident of The Netherlands and have a permanent work permit (we do not sponsor visas nor relocations) – and you are happy to commute to the office everyday you work.
2. Demonstrate exceptional English communication skills (written and spoken). Dutch is a plus.
3. Have at least 2 years of hands-on experience in a similar role or taking care of similar responsibilities in a dynamic international environment.
4. Driver license is a plus.
5. Have a degree in facility management, hospitality or equivalent is a plus.

This is what you get from us

• A chance to be part of an amazing international and fast growing team.
• The chance to learn, excel in your craft and grow. We will support your education and development with a yearly budget, and you’ll have plenty of freedom for your own ideas and initiative.
• Lunch is on us!
• We’ve got your commuting expenses covered: if you walk, bike, drive or use public transport with an NS business card.
• After putting in all effort, we want to make sure you can unwind too. If you work a 40-hour week, you’ll have 24 vacation days.
• We've got your retirement savings sorted too, and Helin covers half of the contribution.

Click on Apply for this job and send us your CV in English or Dutch and a brief motivation letter clarifying how you meet our requirements 1 to 5 above.

Please note, that only candidates living in the Netherlands with EU citizenship or equivalent will be considered as viable candidates. We are NOT eligible to offer a Highly Skilled Migrant sponsorship. Working remotely is NOT an option.

Acquisition in response to this vacancy is not appreciated.
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